Contributor
Digest
Concept
Introduction to Contributors
Users with the role of Contributor are typically responsible for creating or editing content, and will initiate the workflow process.
A Contributor-level user may:
-Navigate through the site structure (read or write access)
-View content (read or write access)
-Edit content (write access only)
-Create new content using Asset Factories (determined by the listing under the New menu)(write access only)
-Copy items (write access only)
-Delete items (write access only)
All of the actions listed are controlled by a workflow process for the Contributor role, meaning that any action taken by a Contributor-level user within the system will go through a pre-determined approval process in order for the action to be completed.
A Group can also be assigned a Contributor level role with Cascade Server. When a Group has a Contributor role assigned to it, all Users within that Group are limited to actions permitted for the Contributor role, unless that user has a higher role.
Technical
Using Workflows as a Contributor
Users with the role of Contributor are typically responsible for creating or editing content, and will initiate the workflow process.
Selecting a Workflow
When a Contributor creates or edits an asset, a workflow is typically started. Depending on what options are set for that folder or asset factory, the user may have different workflow options to choose from.
To initiate and select a workflow:
- On the Edit screen of the asset, ensure that Workflow is checked on the Run after edit bar.
- Click Submit.
- After the Link, Spell, and Accessibility checkers have all run, you will be forwarded to the Choose a workflow screen.
- Select the workflow you would like to initiate, and click Submit.
- You will be forwarded to the Configure workflow screen, which lists each step in the workflow.
- If there are no preset user or group assignations for each step or if you would like to change any assigned users, click Choose next to the user icons to select the users you want each step assigned to.
- Click Submit.
- You will be forwarded to the Message screen. Type in the message you wish the next user in the workflow to receive, and click Submit.
- This asset is then locked into the selected workflow process, and will be forwarded to the next user in the workflow.
Deleting a Workflow as a Contributor
Once initiated, a workflow can only be deleted by the initiating user, or by an administrator/manager. Since it is typically a Contributor who creates or edits an asset and subsequently initiates a workflow, as the initiator, they are also able to delete the workflow.
Users may review the workflows they have initiated by navigating to the Dashboard (Home), and checking the Workflows Waiting column or tab.