Check-In/Out
Often a user will want to retain control of an asset in the CMS,
such that while that user has "locked" the asset, no other changes
by other users may be made to that asset. This process of locking
an asset is called "Checking Out", while releasing
such a hold on the asset is referred to as "Checking
In". If a user has checked out an asset and wishes to
cancel his or her changes, that user would then break or cancel the
lock, effectively discarding the changes. Checking in changes made
to a locked asset commits the changes back into the CMS and breaks
the lock.
Assets are automatically checked out to a user any time edits are
made in order to prevent multiple users editing the same asset.
This lock is automatically timed out once changes have been
submitted, unless the asset is sent into a workflow process. During
a workflow process, assets are automatically checked in to the
appropriate user for each step.
If a user wishes to access a locked asset, s/he may choose to send
a message to the appropriate user requesting that the asset be
released. Manual locks may only be broken by the user to which that
asset is checked, or by an administrator.