Additional System Features

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Locking Assets

To prevent other users from making changes to an asset, a user may lock the asset. Unlike the automatic locks that are created during editing, such locks do not automatically expire, and content must be unlocked by the same user or by an administrator.

To lock an asset:

1. On the View tab of an asset, select the Lock pane.
2. Click Check-out this asset.
3. You will be forwarded back to the Layout pane, with the Working Copy currently showing. The following Viewing options are also revealed:
   Switch to Original
   Compare with Original
   Break Lock

To view your locked assets:

Locks are displayed on the dashboard for each user, under both the Locks tab and Current Activity on the main dashboard.

To unlock an asset:

1. On the View tab of an asset, select the Lock pane.
2. Select from one of the following Actions:
   Break the lock and discard changes
   Commit changes
   Send into workflow
3. If you selected to commit changes, you will be prompted to add comments to the new version before submitting.
4. If you selected to send into workflow, you will be prompted to select the appropriate workflow.

Additional Notes

If a user attempts to access a locked asset, a message will appear to indicate that the asset is locked. Users may send a message to the owner of the locked asset by clicking Notify.

See Also

• Asset
• Check-In/Out

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