Audit Trail
Digest
The Audit Trail is a tool for Administrators to see a summary of activities performed in the system by a particular user, group, role, or for the entire system. Selecting the audit trail for a group or roles will display the actions performed by all users belonging to that group or role. A date/time filter is provided as part of the Audit Trail view and is useful for filtering the results into a more specific timeframe.
Concept
Audit Trail Records
The audit trail is accessible through the Administration area. This feature offers a comprehensive list of all actions having taken place by all users in the system. Users can view the audit trail for a specific user or group, and access any relevant asset by following the included hyperlink. The audit trail covers all editing, approval, and publishing actions and includes identities and timestamps for each.
The record for each event includes:
- the username of the user who performed the activity
- the time of the activity
- the type of action performed (login, edit, publish etc.)
- the information about that action (whether the asset was edited or published)
- the IP address of the computer from which the user logged in
- the asset type
- a link to the location of the particular asset
Technical
Accessing and Using Audit Trails
The Audit Trail is accessible from the Administration area and gives a detailed account of all activity that has taken place within the system.
The Audit Trail can be accessed for an individual user, a group, or a role. Simply click on the user, group, or role name in the Users, Groups, Roles section, and select the Audit Trail tab.
At the top of the Audit Trail are Start and End Dates with which you may filter results. Simply select a date range and click Filter. You may also filter results according to action type.
The results of the audit trail offer the following values:
- User - Clicking on the user will show statistics for that user.
- Time - This shows the time that the action was completed.
- Action - Actions include: Login, Failed Login, Logout, Started Workflow, Advanced Workflow, Edit, Start Edit, Copy, Create, Reference, Delete, Delete and Unpublish, Check-in, Check-out, Version Activation, Publish, Unpublish.
- Information - This offers additional information including the Asset modified or the IP address of login. It will also provide an Asset Link which will take you to the view for the relevant asset.
Audit trail records can be selected by clicking the checkbox next to each record. Selected records can be deleted by selecting Delete from the Action dropdown.