A good project management tool can be indispensable when managing web projects… until it becomes overkill. Juggling multiple tools, onboarding new users, and navigating between platforms can quickly become a hassle, especially when your team extends beyond your core web group.
That’s where the Task Manager within Cascade CMS comes in. This powerful, built-in feature is one of the platform’s most underrated tools, and it might just be the missing piece for your content workflows.
Project management platforms like Trello, Asana, or Monday.com are great for high-level planning, but they introduce friction when you’re working with:
With Cascade’s Task Manager, contributors don’t need to be added to an external system or trained on a new interface. Instead, they can log into the CMS and see precisely what’s been assigned to them right where the content lives.
Cascade CMS’s Task Manager offers a simple yet effective way to coordinate work across your content team. Here’s how it works:
Assign tasks to yourself or others and link them directly to the relevant assets. This creates clarity and accountability about which page needs updating, and eliminates the guesswork.
Tasks appear right on the user’s dashboard, giving contributors a quick view of their to-dos every time they log in. In addition, content owners who receive our daily content report (another Hidden Gem!) will see their tasks in their email without having to log into the CMS. The task list will link directly to the assets that require their attention. Keep your contributors on track, invested in the success of their content and your site, and engaged in the CMS, while reducing the need for continued training.
Add structure to your workflows by assigning due dates and setting task priorities. Whether it’s a quick update or a major migration milestone, you can reflect the correct level of urgency. Resist the urge to mark everything as a high priority.
Each task includes a comment thread. Users can ask questions, provide updates, and collaborate asynchronously without jumping to Slack or email.
Tasks can be updated by either the assignee or the creator, making it easy to reflect progress and mark tasks as complete.
Cascade’s Task Manager might be tucked away, but it offers outsized value for teams looking to streamline content operations without adding extra tools. It promotes transparency, encourages collaboration, and reduces the friction that often comes with cross-departmental or part-time contributors.
Whether you’re managing a full-site redesign or coordinating a few content updates, try using the Task Manager as your go-to project tracking tool.
To learn more about how Cascade CMS and Clive Web Personalization can help your institution reach more students than ever before, reach out to our team.
Last Updated: Sep 3, 2025 10:00 AM
