Cascade CMS Hidden Gems: Content Ownership and Review Dates

One of the biggest challenges in managing a large website, especially in higher education or complex organizations, is keeping content fresh and accurate. You’ve got hundreds, and often thousands of pages, but who’s responsible for each one? When was the last time it was reviewed? And how can you remind people without constantly chasing them down?

That’s where Cascade CMS’s content ownership and review date features come in. Together, they form a powerful, automated way to govern your content and ensure long-term quality without overwhelming your team.

Why Ownership Matters

Content governance starts with clarity. If every page has an assigned owner, you know exactly who to contact when updates are needed. More importantly, contributors know what they are responsible for, so they can proactively manage their content instead of relying on reminders from the web team.

In Cascade, ownership is assigned at the asset level, making it easy to distribute responsibility across departments, roles, or content areas. You can assign ownership to individual users or even to groups, providing flexibility for team-managed content.

Keeping Your Site Fresh with Review Dates

Assigning ownership is the first step. The next is setting a review date.

Review dates serve as scheduled checkpoints, essentially reminders to re-evaluate the content and ensure it’s still accurate, relevant, and effective. You can set review dates manually for any assets, use workflows or structured data to assign a date automatically, and trigger reports and notifications when a review date is approaching or has passed. 

This is essential for managing event pages, policy documents, program descriptions, and any other time-sensitive content.

Daily Content Report Integration

Best of all, review dates and ownership are tied into the Daily Content Report, a daily email Cascade sends to each contributor. If someone owns a page with an upcoming or overdue review date, it’ll show up in their inbox, along with a direct link back to the asset.

That means:

• No more forgotten pages buried in site sections
• No need for the web team to send manual reminders.
• Contributors are empowered to take action on their own.

Benefits

Here’s how this hidden gem can transform your web governance:

• It reduces outdated content by surfacing pages that need review.
• It builds accountability by making ownership visible and actionable.
• Frees up the web team to focus on high-impact work rather than chasing updates.
• Supports decentralized content models with the right guardrails.
  
  

Use It as Part of a Content Governance Strategy

We recommend incorporating content ownership and review date assignments into your content creation and publishing workflows. For example:

• Assigning an owner and review date is required when submitting a new page.
• Use page templates with built-in fields for owners and review timelines.
• Run regular inventory reports to identify orphaned or outdated content.
  
  

Cascade CMS doesn’t just help you build websites. Our goal is to help you keep them healthy. Assigning content ownership and review dates is one of the simplest, smartest ways to stay in control and ensure your site is working for you every day.

To learn more about how Cascade CMS and Clive Web Personalization can help your institution reach more students than ever before, reach out to our team.

Last Updated: Sep 24, 2025 10:00 AM

Kyle Merrill
Performance Marketing Specialist

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